Event and Venue Checks

Before an event or a venue opens its doors to the public, there are a set of checks that have to be carried out in order to ensure that everything is safe and ready to go. These checks are carried out by individuals on the ground who are in “control” of a particular aspect or area of the event / venue.

Examples of this might be the following:

  • Someone working at an entrance gate who has to check for functioning emergency exits (can lock and unlock), loud speakers, etc.

  • Someone working outside the toilets who has to check for functioning toilets, clear entrances, floor dry and no chance of tripping or slipping, etc.

These checks help make sure that the venue or event is not liable if something goes wrong, as they are able to prove that they took adequate measures to ensure that people were protected, etc. As such one important aspect of this work is having the record afterwards of what was tested, by whom and when.

WeTrack has developed a module to automate this process and allow for digitisation of checks, easy creation of templates, and automatic notification of results. To learn more, explore our other help articles in this section.

Customisable language and definitions

You can customise the language used in your Venue Checks module by going to Settings > Account > Language Customisation.

Checks: The things that need to happen across your events or projects, such as 'Fire Exit Signs Illuminated'. A check can be assigned to a number of different individuals and can happen in a number of different places.

Checkpoint: These are the physical locations at which checks need to be carried out, and be assigned to a zone/area accordingly. These are assigned into Checkpoint Types, which are categories of checkpoints at which certain checks will be carried out. This allows you to automatically set which checks need to happen at each checkpoint, based on the checkpoint type.

Checklist / PEAP: You group your checkpoints into a checklist. These checklists then contain one or more checkpoints, with all associated checks, and will be assigned to one individual. This is the final step of building up a template for all your checks which can then be rolled out and reassigned each time they need to be done.

Checklist Group / PEAP Group: Using the checklist templates you have in the system (which can be edited at any time by going to Manage Checklists), you can now select all the checklists you need to be carried out for a particular event or date, and then assign them to the people who will be performing the checks. When assigning checklists, you can always re-use assignments and groups of checklists from previous events or dates.

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